Terms of Service

Effective Date: January 2025

Welcome to Vanish. These Terms of Service ("Terms") govern your use of the Vanish AI-powered workspace platform, including our website, applications, AI co-workers, and related services (collectively, the "Services") provided by Vanish ("we," "our," or "us").

By accessing or using our Services, you agree to be bound by these Terms. If you disagree with any part of these terms, you may not access our Services.

1. Acceptance of Terms

By creating an account, accessing, or using Vanish, you acknowledge that you have read, understood, and agree to be bound by these Terms and our Privacy Policy. You must be at least 13 years old to use our Services. If you are using Vanish on behalf of an organization, you represent and warrant that you have the authority to bind that organization to these Terms.

2. Account Responsibilities

Account Creation

  • • You must provide accurate, current, and complete information during registration
  • • You are responsible for maintaining the confidentiality of your account credentials
  • • You must notify us immediately of any unauthorized access to your account
  • • You are responsible for all activities that occur under your account

Account Security

You agree to choose a strong password and keep it secure. We are not liable for any loss or damage from your failure to comply with this security obligation. You acknowledge that we may suspend or terminate accounts that pose a security risk to our Services or other users.

3. Subscription and Billing Terms

Vanish offers different subscription tiers: Free, Team ($99/month), and Enterprise (custom pricing). By selecting a paid subscription:

Payment Terms

  • • You authorize us to charge your payment method on a recurring basis
  • • Payments are processed securely through Stripe
  • • Prices are subject to change with 30 days' notice
  • • All fees are exclusive of taxes unless stated otherwise

Billing Cycle

  • • Subscriptions renew automatically unless cancelled
  • • You can cancel your subscription at any time through your account settings
  • • Cancellations take effect at the end of the current billing period
  • • No refunds for partial subscription periods

Usage Limits

Each subscription tier includes specific usage limits for AI interactions, storage, and features. Exceeding these limits may result in additional charges or service restrictions. We reserve the right to modify usage limits with notice.

4. Acceptable Use Policy

You agree not to use our Services to:

Prohibited Activities

  • • Violate any applicable laws or regulations
  • • Infringe on intellectual property rights
  • • Transmit malware or harmful code
  • • Engage in fraud or deceptive practices
  • • Harass, abuse, or harm others

Technical Violations

  • • Attempt to bypass security measures
  • • Reverse engineer our Services
  • • Use automated tools to scrape data
  • • Overwhelm our systems with requests
  • • Share account access credentials

We reserve the right to investigate and take appropriate action against anyone who violates this policy, including terminating access to our Services and reporting to law enforcement authorities.

5. Intellectual Property Rights

Our Property

The Services, including all content, features, and functionality, are owned by Vanish and are protected by copyright, trademark, and other intellectual property laws. You may not copy, modify, distribute, sell, or lease any part of our Services without our express written permission.

Your Property

You retain all rights to the content you create using our Services. However, you grant us a limited license to use, store, and process your content solely to provide and improve our Services.

AI-Generated Content

Content generated by AI co-workers based on your inputs belongs to you, subject to our Services' capabilities and third-party AI model providers' terms. You are responsible for reviewing and verifying AI-generated content before use.

6. User Content and Licensing

By submitting content to Vanish, you grant us a worldwide, non-exclusive, royalty-free license to:

  • • Host, store, and backup your content
  • • Display your content to you and authorized team members
  • • Process your content through AI models to provide Services
  • • Use your content to improve AI agent performance (with your consent)
  • • Create anonymized analytics and insights

This license continues only for as long as needed to provide Services to you and ends when you delete your content or account, except as required for backups, legal compliance, or cached copies.

7. AI-Specific Terms

AI Accuracy Disclaimer

AI co-workers are designed to assist but are not infallible. You acknowledge that:

  • • AI responses may contain errors or inaccuracies
  • • You should verify important information independently
  • • AI co-workers cannot replace professional advice
  • • We are not liable for decisions based on AI output

AI Learning and Memory

Our AI co-workers learn from interactions to provide personalized assistance. By using our Services, you consent to:

  • • AI agents retaining conversation history and context
  • • Personalization based on your usage patterns
  • • Memory persistence across sessions
  • • Sharing context between your authorized AI co-workers

Usage Limits

To ensure quality service for all users, we impose limits on:

  • • Number of AI interactions per billing period
  • • Computational resources per request
  • • Storage for artifacts and documents
  • • Concurrent AI co-worker sessions

8. Warranties and Disclaimers

THE SERVICES ARE PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED.

To the fullest extent permitted by law, we disclaim all warranties, including but not limited to:

  • • Merchantability and fitness for a particular purpose
  • • Accuracy, reliability, or completeness of the Services
  • • Uninterrupted or error-free operation
  • • Security or freedom from viruses or other harmful components
  • • Results obtained from AI co-workers or integrations

Some jurisdictions do not allow disclaimer of certain warranties, so some of these disclaimers may not apply to you.

9. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, VANISH SHALL NOT BE LIABLE FOR:

  • • Any indirect, incidental, special, consequential, or punitive damages
  • • Loss of profits, data, use, goodwill, or other intangible losses
  • • Damages resulting from unauthorized access to your account
  • • Errors or omissions in AI-generated content
  • • Service interruptions or system failures
  • • Actions of third-party services or integrations

Our total liability shall not exceed the amount paid by you to Vanish in the 12 months preceding the claim.

Some jurisdictions do not allow limitation of certain liabilities, so some limitations may not apply to you.

10. Indemnification

You agree to indemnify, defend, and hold harmless Vanish, its officers, directors, employees, and agents from any claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising from:

  • • Your use or misuse of the Services
  • • Your violation of these Terms
  • • Your violation of any third-party rights
  • • Content you submit to the Services
  • • Your use of AI-generated content

11. Termination

Your Rights

You may terminate your account at any time through your account settings. Upon termination, your right to use the Services will immediately cease.

Our Rights

We may suspend or terminate your account immediately, without prior notice or liability, for any reason, including if you breach these Terms. We may also refuse service to anyone at our sole discretion.

Effect of Termination

Upon termination, we may delete your account and content. Provisions of these Terms that should survive termination will remain in effect, including ownership provisions, warranty disclaimers, indemnity, and limitations of liability.

12. Governing Law and Dispute Resolution

These Terms shall be governed by and construed in accordance with the laws of the United States and the State of Delaware, without regard to conflict of law provisions.

Dispute Resolution

Any disputes arising from these Terms or the Services shall be resolved through:

  1. 1. Good faith negotiations between the parties
  2. 2. If negotiations fail, binding arbitration under the rules of the American Arbitration Association
  3. 3. Arbitration shall be conducted in Delaware, with each party bearing its own costs

You waive any right to jury trial and class action lawsuits. Some jurisdictions do not allow arbitration of certain disputes, so this provision may not apply to you.

13. Workspace and Collaboration Terms

Workspace Ownership

Workspaces created under Team or Enterprise plans are owned by the subscribing organization. The organization administrator has full control over workspace settings, member access, and content visibility.

Data Ownership and Access

  • • Content created in shared workspaces is owned by the organization
  • • Team members can access shared content based on permissions
  • • Personal AI memories remain private unless explicitly shared
  • • Organizations can export their data upon request

Member Responsibilities

Team members must comply with their organization's policies when using shared workspaces. Misuse may result in removal from the workspace and potential account termination.

14. General Provisions

Entire Agreement

These Terms constitute the entire agreement between you and Vanish regarding the Services and supersede all prior agreements and understandings.

Waiver and Severability

Our failure to enforce any provision of these Terms shall not constitute a waiver. If any provision is found unenforceable, the remaining provisions will continue in effect.

Assignment

You may not assign or transfer these Terms without our written consent. We may assign our rights and obligations without restriction.

Modifications

We reserve the right to modify these Terms at any time. Material changes will be notified via email or through the Services. Continued use after changes constitutes acceptance of the modified Terms.

15. Contact Information

For questions about these Terms of Service, please contact us:

Email: iamjosephdaniels@gmail.com

Subject Line: Terms of Service Inquiry

Legal Inquiries: For legal matters, please include "Legal" in your subject line

By using Vanish, you acknowledge that you have read, understood, and agree to be bound by these Terms of Service.

Thank you for choosing Vanish as your AI workspace.